Clinic Operations
Most ABA clinics don't fail because of bad therapy. They fail because of bad paperwork.
68%
of Medicaid audits cite missing or incomplete HR documentation
$2,400+
average cost of a single compliance violation fine in Florida
90 days
the window when most new-hire compliance gaps get missed
1 packet
is all it takes to onboard every provider the right way, every time
Why this matters for your clinic
Audits don't warn you
Florida Medicaid and AHCA can audit at any time. Missing a supervision agreement or HIPAA acknowledgment from a single provider can put your entire billing at risk.
Bad onboarding costs you twice
A provider who wasn't onboarded properly takes longer to become productive, makes more documentation errors, and is harder to manage when performance issues arise.
Verbal expectations don't hold up
When a performance issue or complaint arises, you need written documentation. Job descriptions, performance reviews, and corrective action forms protect your clinic legally.
Standardization is protection
When every new hire goes through the same onboarding process with the same signed documents, you eliminate the compliance gaps that come from doing things differently each time.
Everything in one place — built for ABA clinics in Florida.
Clinic tier members get the full library of onboarding packets, HR documents, credentialing checklists, and training trackers — ready to customize and use.
What's Included
Provider Onboarding
New RBT Onboarding Packet
Everything a new RBT needs on day one — welcome letter, expectations, key contacts, and compliance acknowledgments.
Available with Clinic membership · See plans →
New BCBA Onboarding Packet
Comprehensive onboarding for incoming BCBAs covering scope, supervision structure, caseload expectations, and documentation standards.
Available with Clinic membership · See plans →
Provider Handbook Template
Fully editable clinic handbook covering policies, procedures, code of conduct, attendance, and clinical expectations.
Available with Clinic membership · See plans →
HIPAA Training Acknowledgment Form
Document that each provider has completed HIPAA training — required for Medicaid compliance.
Available with Clinic membership · See plans →
Code of Conduct & Ethics Acknowledgment
Signed acknowledgment that providers have read and agree to your clinic's ethical standards.
Available with Clinic membership · See plans →
Emergency & Safety Protocol Form
Document provider knowledge of emergency procedures, crisis protocols, and client safety plans.
Available with Clinic membership · See plans →
HR Documents
RBT Job Description Template
Customizable job description covering duties, qualifications, supervision requirements, and compensation structure.
Available with Clinic membership · See plans →
BCBA Job Description Template
Comprehensive BCBA job description including caseload size, supervision ratios, and credentials required.
Available with Clinic membership · See plans →
Interview Question Guide — RBT
Structured interview questions covering clinical knowledge, scenarios, and culture fit.
Available with Clinic membership · See plans →
Interview Question Guide — BCBA
Advanced interview questions covering clinical judgment, supervision style, and compliance knowledge.
Available with Clinic membership · See plans →
Performance Review Template
Quarterly or annual review form covering clinical quality, documentation, professionalism, and growth goals.
Available with Clinic membership · See plans →
Corrective Action Form
Formal documentation for performance issues or policy violations — protects your clinic legally.
Available with Clinic membership · See plans →
Compliance & Credentialing
New Provider Credentialing Checklist
Step-by-step checklist for credentialing new providers with Florida Medicaid and commercial insurances.
Available with Clinic membership · See plans →
Medicaid Enrollment Checklist — Florida
Specific requirements for enrolling ABA providers in Florida Medicaid including AHCA registration steps.
Available with Clinic membership · See plans →
Background Screening Requirements Guide
Florida-specific background screening requirements for ABA providers working with minors.
Available with Clinic membership · See plans →
Supervision Agreement Template
BACB-compliant supervision agreement between BCBA and RBT — required for supervision hour documentation.
Available with Clinic membership · See plans →
Training & Competency Tracking
90-Day New Hire Competency Checklist
Track new RBT competency across all required skill areas during the first 90 days.
Available with Clinic membership · See plans →
RBT Initial Training Log
Document completion of all required RBT training components prior to competency assessment.
Available with Clinic membership · See plans →
Ongoing Supervision Hour Tracker
Monthly log for tracking RBT supervision hours to meet BACB and Medicaid requirements.
Available with Clinic membership · See plans →
Caregiver Training Session Log
Track caregiver training by provider — date, topics, duration, and caregiver signature.
Available with Clinic membership · See plans →