QA & Compliance
An audit doesn't just review your notes. It reviews your systems. The providers who survive audits aren't the ones who write perfect notes — they're the ones who catch their own errors first.
- 1The #1 audit trigger is late notes. Complete documentation within 24 hours of service — no exceptions.
- 2Insurance reviewers flag vague language, rounded times, and missing signatures before they flag anything else.
- 3Scope of practice violations are one of the fastest ways to lose your Medicaid contract — know exactly what each credential can and cannot document.
- 4An internal QA process doesn't have to be complicated. A simple checklist run before every submission catches 80% of problems.
Free Resources
Note Quality Self-Checklist
15-point checklist to run any session note through before submitting. Catches the most common audit triggers — late notes, vague language, missing data references, and signature errors.
No membership needed
RBT Scope of Practice Reference
Clear, plain-language guide on what RBTs can and cannot document independently, and what requires BCBA oversight — based on current BACB and Florida Medicaid standards.
No membership needed
Pro Resources
Audit Preparation Guide
Step-by-step guide for organizing your documentation files and responding confidently to Florida Medicaid and commercial payer audits — before, during, and after.
Available with Pro membership
Insurance Red Flag Audit Checklist
The exact documentation patterns that trigger insurance audits — vague language, rounded times, copy-paste notes, missing signatures — and how to eliminate them from your practice.
Available with Pro membership
AHCA Compliance Overview
Key compliance requirements for ABA providers operating under AHCA guidelines in Florida — what's required, what's commonly missed, and how to stay protected.
Available with Pro membership
Monthly QA Review Template
A structured monthly self-audit template for BCBAs and clinic owners to review documentation quality across their caseload before a payer does.
Available with Pro membership